Mine Leads While You Sleep
Waiflow's AI finds, scores, and qualifies WhatsApp leads automatically — then drafts replies, automates follow-ups, and delivers real-time insights so your team closes more deals in less time.
Trusted by 500+ teams saving 10+ hrs/week
14 days free · No credit card required
Is Your Business Stuck in "WhatsApp Chaos"?
Leads getting lost. Team using personal numbers. No visibility into who replied to whom. Hours wasted on manual follow-ups.
Leads buried in endless chat threads
Team members using personal numbers
Zero visibility into conversations
Manual reminders eating your time
One Inbox. Full Visibility. Zero Chaos.
Waiflow transforms WhatsApp from a chaotic chat app into a powerful business engine. Know exactly where every lead comes from, collaborate seamlessly with your team, and hold your marketing agencies accountable.
Lead Source Tracking
Know where every lead comes from
Everything You Need to Scale
Lead Source Tracking
Know exactly which campaign brought each lead. Track UTMs, monitor agency performance, and see real ROI.
Unified Team Inbox
One WhatsApp number, unlimited team members. Assign chats, leave notes, collaborate seamlessly.
Visual Pipeline
Kanban-style deal tracking. Never let a warm lead go cold again.
Agency Performance
Hold marketing agencies accountable. Compare promised vs actual results per campaign.
Scheduled Messages
Plan and schedule messages in advance. Send at the perfect time, even when you're offline.
Bulk Send
Reach thousands of contacts at once. Perfect for announcements, promotions, and updates.
Smart Templates
Pre-built message templates with dynamic fields. Save time on repetitive responses.
Custom Groups
Organize contacts into smart groups. Segment by source, status, or any custom field.
Stop Chasing Payments & No-Shows
Built for growing businesses. Automated reminders, instant notifications, and seamless team collaboration—all in one place.
- Automated appointment & payment reminders
- Instant lead assignment notifications
- Real-time team deal updates
Track Every Lead Source. Hold Agencies Accountable.
Finally know which campaigns actually work. Monitor your marketing agencies' promises vs performance in real-time.
- Track lead source from every campaign
- Compare agency promises vs actual results
- Real-time ROI visibility per channel
Get Started in 3 Simple Steps
Sign Up
Create your account in seconds
Scan QR
Link your WhatsApp just like WhatsApp Web
Invite Team
Add colleagues and start collaborating
Let AI Handle the Heavy Lifting
From voice transcription to smart lead scoring, our AI engine works behind the scenes so you can focus on closing deals.
Voice Transcription
Automatically transcribe voice messages into searchable text. Never miss a detail.
Smart Reply Suggestions
AI-generated response suggestions based on conversation context. Reply faster, smarter.
AI Lead Scoring
Automatically rank leads by engagement, response time, and conversion potential.
Knowledge Base
Train AI on your business docs for instant, accurate answers to common questions.
Group Monitor
AI watches your WhatsApp groups for keywords, sentiment shifts, and opportunities.
Your AI. Your Server. Your Data.
Waiflow's AI runs on your own infrastructure — no data leaves your server. Get sentiment analysis, smart reply modes, and auto-labeling that works exactly how your business needs it, while staying fully GDPR compliant.
Self-hosted on Ollama — all AI inference runs on your server. Zero data sent to third-party AI providers.
6 Smart Reply Modes
Context-aware AI suggestions adapt to conversation type: Engagement, Outreach, Sales, Retention, Support, or General — automatically.
Sentiment Analysis
Real-time emotion detection on every incoming message. Spot frustrated customers before they churn.
Auto-Label Suggestions
AI reads conversation content and suggests the right labels — keeping your CRM organized without manual effort.
Smart Canned Responses
AI matches your Quick Reply library to incoming messages. The right pre-written response, surfaced at the right moment.
Self-Hosted AI (GDPR-Native)
Powered by Ollama on your own server. Customer conversations never leave your infrastructure.
Business Profile Tuning
Inject your brand voice, value proposition, and industry context into every AI suggestion.
GDPR Compliance, Built In
Stay audit-ready with automated compliance tools. Protect customer data and build trust from day one.
Audit Trail
Complete log of every data access, modification, and deletion for compliance audits.
Breach Notifications
Automated 72-hour breach notification workflow to meet GDPR requirements.
DPA Management
Generate, track, and manage Data Processing Agreements with ease.
Consent Management
Track and manage customer consent across all communication channels.
PII Encryption
Field-level encryption for personal data at rest. Your customers' data stays protected.
Data Export
One-click data export for Subject Access Requests. Respond in minutes, not days.
Launch Campaigns That Convert
Reach thousands of contacts with personalized messages. Track delivery, engagement, and ROI in real time.
Bulk Messaging
Send personalized messages to thousands of contacts with dynamic field insertion.
A/B Testing
Test message variations to find what resonates. Data-driven messaging at scale.
Real-Time Dashboard
Monitor delivery rates, read receipts, and response rates as campaigns run.
Compliance Guard
Built-in anti-spam timing, rate limiting, and opt-out management to protect your number.
Campaign Analytics
Post-campaign reports with engagement breakdowns, best-performing segments, and ROI metrics.
Data-Driven Decisions, Effortlessly
Turn conversations into insights. Track team performance, lead conversion rates, and engagement trends at a glance.
This week vs last week
By conversion status
Live Dashboards
Real-time overview of messages, leads, and team activity across all sessions.
KPI Cards
At-a-glance metrics: response time, conversion rate, messages sent, leads closed.
Trend Visualization
Interactive charts showing engagement patterns over time. Spot opportunities early.
Engagement Metrics
Track read rates, response rates, and customer satisfaction per team member.
One Number, Your Entire Team
Collaborate seamlessly on a shared WhatsApp number. Assign conversations, set roles, and keep everyone aligned.
Role-Based Access
Define admin, manager, and agent roles with granular permissions per feature.
Team Member Management
Invite, manage, and remove team members with real-time status tracking.
Workspace Settings
Customize your team workspace with branding, timezone, and notification preferences.
Conversation Assignment
Assign chats to the right team member. Balance workload, ensure accountability.
Automate the Repetitive, Focus on Selling
Set up once, let it run. Scheduled messages, follow-up reminders, auto-replies, and templates that save hours every day.
Scheduled Messages
Plan and queue messages for the perfect time. Reach contacts even when you are offline.
Follow-Up Reminders
Never forget a lead. Automatic reminders based on last interaction and lead status.
Auto-Replies
Instant responses to common questions. Keep leads engaged 24/7 without manual effort.
Message Templates
Pre-built templates with dynamic fields. Send consistent, professional messages in one click.
Quick Replies
Keyboard shortcuts for frequent responses. Cut response time from minutes to seconds.
Never Miss What Matters
Real-time alerts for leads, campaigns, and team activity. Get notified in-app, via WhatsApp, or through browser push.
In-App Notifications
Real-time alerts inside your dashboard for leads, assignments, and campaign updates.
WhatsApp Self-Notifications
Receive business alerts on your own WhatsApp. Stay informed even when away from the dashboard.
Browser Push
Desktop push notifications so you never miss a new lead or urgent message.
Notification Preferences
Choose what you receive and how. Full control over every notification type and channel.
WhatsApp Business Insights
Expert guides to help you master WhatsApp for business growth, team management, and customer engagement.
The Complete WhatsApp CRM Guide for 2026
Learn how to transform WhatsApp into a powerful CRM tool that manages leads, tracks conversations, and closes deals faster.
WhatsApp Campaign ROI: Measuring What Matters
Discover the key metrics and strategies to maximize your WhatsApp marketing campaign return on investment.
Building a WhatsApp Team Inbox That Scales
How to set up a shared WhatsApp inbox for your team with smart routing, assignments, and performance tracking.
Your Data, Protected
End-to-end encryption, GDPR compliance, and secure Stripe payments. Your business data stays private.
Simple, Transparent Pricing
Choose the plan that fits your business
Start Free Trial
14 days free · No credit card required
For individuals & small teams
Plan Limits
- Up to 1,000 contacts
- Up to 1 team members
- 10GB storage
- 5 campaigns
- 10 message templates
- 100 scheduled messages/month
- 100 follow-ups
- 50 quick replies
Core Messaging
- Scheduled Messages
- Follow-ups
- Auto Replies
- Quick Replies
- Message Templates
AI & Intelligence
- AI Suggestions, Sentiment & Auto-Labeling
- Voice Transcription
- AI Lead Scoring
- Knowledge Base
- Group Monitor
CRM & Pipeline
- Campaign management
- Lead management
- Deal pipeline
- Kanban Board
- Calendar
- Analytics Dashboard
- Marketing channels
Compliance & Data
- GDPR Dashboards
- Data Export
- Backups
Integrations & API
- Notifications
- Onboarding Wizard
- Team collaboration
- Group sync
For growing businesses
Plan Limits
- Up to 10,000 contacts
- Up to 5 team members
- 50GB storage
- 50 campaigns
- 200 message templates
- 500 scheduled messages/month
- 1,000 follow-ups
- 500 quick replies
Core Messaging
- Scheduled Messages
- Follow-ups
- Auto Replies
- Quick Replies
- Message Templates
AI & Intelligence
- AI Suggestions, Sentiment & Auto-Labeling
- Voice Transcription
- AI Lead Scoring
- Knowledge Base
- Group Monitor
CRM & Pipeline
- Campaign management
- Lead management
- Deal pipeline
- Kanban Board
- Calendar
- Analytics Dashboard
- Marketing channels
Compliance & Data
- GDPR Dashboards
- Data Export
- Backups
Integrations & API
- Notifications
- Onboarding Wizard
- Team collaboration
- Group sync
Full Feature Comparison
| Feature | Starter | Business |
|---|---|---|
| Plan Limits | ||
| Contacts | 1,000 | 10,000 |
| Team Members | 1 | 5 |
| Storage | 10GB | 50GB |
| Campaigns | 5 | 50 |
| Templates | 10 | 200 |
| Scheduled Messages | 100 | 500 |
| Follow-ups | 100 | 1,000 |
| Quick Replies | 50 | 500 |
| Core Messaging | ||
| Scheduled Messages | ||
| Follow-ups | ||
| Auto Replies | ||
| Quick Replies | ||
| Message Templates | ||
| AI & Intelligence | ||
| AI Suggestions, Sentiment & Auto-Labeling | ||
| Voice Transcription | ||
| AI Lead Scoring | ||
| Knowledge Base | ||
| Group Monitor | ||
| CRM & Pipeline | ||
| Campaign management | ||
| Lead management | ||
| Deal pipeline | ||
| Kanban Board | ||
| Calendar | ||
| Analytics Dashboard | ||
| Marketing channels | ||
| Compliance & Data | ||
| GDPR Dashboards | ||
| Data Export | ||
| Backups | ||
| Integrations & API | ||
| Notifications | ||
| Onboarding Wizard | ||
| Team collaboration | ||
| Group sync | ||
All plans include GDPR compliance and E2E encryption.
Frequently Asked Questions
Ready to Transform Your WhatsApp Business?
Join thousands of businesses already using Waiflow to grow their revenue.
14 days free · No credit card required