What is a WhatsApp CRM and how does Waiflow work?

A WhatsApp CRM connects your WhatsApp Business to lead management, team collaboration, and sales automation. Waiflow works by linking your existing WhatsApp number—just scan a QR code like WhatsApp Web—and instantly gives your team a shared inbox, lead tracking, and automated follow-ups.

Can my whole team use one WhatsApp number at the same time?

Yes! Waiflow lets unlimited team members access and respond from a single WhatsApp number simultaneously. You can assign conversations, leave internal notes, and see exactly who replied to whom—all in real-time.

How do I track which ads and campaigns generate leads?

Create campaigns in Waiflow with specific keywords, and we automatically match incoming messages to the right campaign. See exactly which marketing efforts drive real conversations. UTM parameter tracking is coming soon for even deeper attribution insights.

Is Waiflow secure and GDPR compliant?

Absolutely. Waiflow uses end-to-end encryption, is fully GDPR compliant, and processes payments securely through Stripe. Your business conversations and customer data stay private and protected.

Do I need to change my WhatsApp number or lose chat history?

No! Keep your existing WhatsApp number and all your chat history. Waiflow connects to your current account—there's no migration, no lost conversations, and customers won't notice any change.

How much does WhatsApp Lead Manager software cost?

Waiflow offers two plans: Starter at $19/month for individuals, and Business at $79/month for teams with AI integration. No per-user fees, no hidden costs.

Can I send automated WhatsApp reminders and follow-ups?

Yes! Schedule appointment reminders, payment follow-ups, and automated messages. Set up bulk messaging for announcements and use smart templates with dynamic fields to personalize every message at scale.

How is Waiflow different from WhatsApp Business app?

WhatsApp Business is designed for single users. Waiflow adds team collaboration, lead source tracking, CRM pipelines, automation, and analytics—everything you need to scale beyond basic messaging into a full sales operation.

Smart Notifications

Never Miss What Matters in Your Business

Real-time alerts for leads, campaigns, and team activity. Stay informed in-app, via WhatsApp, or through browser push.

Get Started with Notifications

In-App Notifications

Real-time alerts inside your dashboard for new leads, assignments, and campaign updates.

WhatsApp Self-Notifications

Receive business alerts on your own WhatsApp number. Stay informed even when away from the dashboard.

Browser Push

Desktop push notifications so you never miss a new lead or urgent message, even in another tab.

Notification Preferences

Choose exactly what you receive and how. Full control over every notification type and delivery channel.

How Notifications Work

Configure

Choose which events trigger notifications and which channels deliver them.

Receive

Get instant alerts in-app, on WhatsApp, or as browser push notifications.

Act

Jump directly to the relevant conversation or campaign from any notification.

Never Miss What Matters in Your Business

In-App Notifications

WhatsApp Self-Notifications

Browser Push

Notification Preferences

How Notifications Work

Configure

Receive

Act

Related Features

Team Collaboration

Smart Automation

Campaign Management

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